AGM 3rd September 2025
CIO registered number: 1176413
THE NETHER STOWEY VILLAGE HALL AND RECREATION GROUND CIO
(the “C.I.O”)
Notice of annual general meeting
Notice is given that an annual general meeting of the C.I.O will be held on Wednesday 3 September 2025 at 7:30 pm at The Portacabin, Recreation Ground, St. Mary Street, Nether Stowey, TA5 1JR for the following purposes:
Ordinary resolutions
To consider and, if thought fit, approve the following resolutions that will be proposed as ordinary resolutions:
1 To receive and adopt the annual statement of accounts and Trustees’ annual report of the C.I.O for the financial year ended 31 March 2024.
A draft – pending audit by Maxwells Chartered Accountants – of the annual statement of accounts will be available at the meeting and then the audited version will be on the C.I.O’s website – https://stowey.org.uk/nether-stowey-village-hall-and-recreation-ground-cio/
2 To approve the Minutes of the meeting held on 7 June 2024 – copy see https://stowey.org.uk/nether-stowey-village-hall-and-recreation-ground-cio/
3 To re-appoint Simon Freeman who is retiring by rotation in accordance with the C.I.O’s constitution as an Elected Charity Trustee.
4 To re-appoint Jane Erskine who is retiring by rotation in accordance with the C.I.O’s constitution as an Elected Charity Trustee.
4 To re-appoint Mark Howells who is retiring by rotation in accordance with the C.I.O’s constitution as an Elected Charity Trustee.
5 To re-appoint Jo Scoins who is retiring by rotation in accordance with the C.I.O’s constitution as an Elected Charity Trustee.
6 To note the notice of appointment of Francis Trout as the Nominated Trustee of the Nether Stowey Football Club in accordance with clause 13.2 of the C.I.O’s constitution.
Other Business
To consider the following:
1 Update on the Stowey Centre project
By order of the Trustees
Sharon Mayell / Simon Freeman / Jo Scoins / Jane Erskine / Eleanor Jones
Mark Cooke / Andrew Jeanes
Of Nether Stowey Parish Office, 2 a Castle Street, Nether Stowey, TA5 1LN.
07 August 2025
Notes:
A Member is entitled to appoint another person as that member’s proxy to exercise all or any of that member’s rights to attend and to speak and vote at the meeting. A proxy does not need to be a Member of the C.I.O.
A form of proxy is enclosed with this notice. Completion and return of the form of proxy will not prevent a member from attending and voting in person at the meeting. To be effective the instrument appointing a proxy must be lodged with the C.I.O at Nether Stowey Parish Office, 2a Castle Street, Nether Stowey, TA5 1LN not later than Noon on 1 September 2025.
